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Disaster Declaration



All emergency and major disaster declarations are made solely at the discretion of the President of the United States. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. §§ 5121-5207 (the Stafford Act) §401 states in part that: "All requests for a declaration by the President that a major disaster exists shall be made by the Governor of the affected State." A State also includes the District of Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. The Republic of Marshall Islands and the Federated States of Micronesia are also eligible to request a declaration and receive assistance through the Compacts of Free Association. As a result of the Sandy Recovery Improvement Act, federally recognized Indian tribal governments now have the option of pursuing a declaration directly from the President. FEMA has codified the declaration process at 44 C.F.R. Part §206, Subpart B.

Disaster Declarations Overview and Disaster Declaration Process



FEMA released a video detailing the Disaster Declaration process.  This short 5-minute video provides viewers a high-level overview of the declaration process for Federally declared disasters.  Some of the topics covered in this video include Preliminary Damage Assessments, Declaration Types, Available Assistance Types, and Mitigation. This is a great starter video for anyone that has never been through or does not understand the disaster declaration process. This video can also be shared with people in your community to help communicate the disaster declaration process as well.


 

FEMA Emergency Management Guide for Local Elected and Appointed Officials

Federal Disaster Assistance:

An Overview of Post-Disaster Programs


Federal disaster aid plays an important role in the recovery process. Federal disaster aid programs provide state and local governments, households, businesses, and non-profit organizations with financial assistance for emergency response, rebuilding, and recovery costs of a large disaster.


This primer explains the main federal post-disaster programs managed by the FEMA, the Small Business Administration, and the Department of Housing and Urban Development, and offers insight on the current system and suggestions for policy reform so that disaster aid better serves those most in need.



Disaster Aid Primer


FEMA Roadmap to Federal Resources for Disaster Recovery


FEMA Advisory: Disaster Financial Management Guide




Disaster Recovery Reform Act of 2018 Transforms Field of Emergency Management

 

The Disaster Recovery Reform Act of 2018 (DRRA) reforms acknowledge the shared responsibility of disaster response and recovery, aim to reduce the complexity of FEMA, and build the nation’s capacity for the next catastrophic event.  Highlights from the DRRA include:

 

 

  • Greater investment in mitigation, before a disaster: Authorizing the National Public Infrastructure Pre-Disaster Hazard Mitigation Grant Program, funded through the Disaster Relief Fund as a six percent set aside from disaster expenses.
  • Reducing risk from future disasters after fire: Providing hazard mitigation grant funding in areas that received Fire Management Assistance Grants as a result of wildfire. Adding 14 new mitigation project types associated with wildfires and windstorms.
  • Increasing state capacity to manage disaster recovery: Allowing for higher rates of reimbursement to state, local, tribal and territorial partners for their administrative costs when implementing public assistance and hazard mitigation projects. Additionally, the legislation provides flexibility for states and tribes to administer their own post-disaster housing missions, while encouraging the development of disaster housing strategies.
  • Providing greater flexibility to survivors with disabilities: Increasing the amount of assistance available to individuals and households affected by disasters, including allowing accessibility repairs for people with disabilities, without counting those repairs against their maximum disaster assistance grant award.
  • Retaining skilled response and recovery personnel: Authorizing FEMA to appoint certain types of temporary employees who have been with the agency for three continuous years to full time positions in the same manner as federal employees with competitive status. This allows the agency to retain and promote talented, experienced emergency managers.

 

FEMA Disaster Recovery Reform Act Video

 

FEMA developed an introductory video to the Disaster Recovery Reform Act Section 1206 to arm floodplain administrators, emergency managers, elected officials and other stakeholders in the recovery process. The video supplies stakeholders with the information needed for successful reimbursement of these new eligible activities. Through the narrator’s story following a devastating disaster in her community, viewers will learn key eligibility requirements for communities, work and costs covered under the policy and how to seek reimbursement for these new activities. 

 

When disaster strikes, many communities have hundreds, if not thousands, of structures to protect against future damage or restore to local codes and standards. Section 1206 of the Disaster Recovery Reform Act authorizes FEMA to reimburse communities that participate in the National Flood Insurance Program (NFIP) for the resources needed to effectively administer and enforce building codes and floodplain management regulations following a major disaster declaration. This creates new eligible activities through FEMA’s Public Assistance Program to carry out required post-disaster activities, increasing the overall speed of recovery and enhancing NFIP compliance. 

 

Before, During & After: FEMA Podcast for Emergency Managers

 

“Before, During & After” is a podcast for emergency managers. Tune in for insights into where emergency management is headed, conversation about preparing for the threats of tomorrow, and how everyone has a role in keeping communities safe from disaster.



Join podcast host Mark Peterson as he covers FEMA’s work in implementing its strategic plan, recent disaster recovery efforts, and resources available to better prepare for future risks.

Search past episodes and listen to podcasts here.

 


From Chaos to Control: New Guide Helps

Emergency Managers Lead Smart Flood Recovery


The Association of State Floodplain Managers (ASFPM) and the National Emergency Management Association (NEMA) are pleased to announce the release of An Emergency Manager’s Quick Guide to Floodplain Management. This comprehensive guide was developed to equip state and local emergency managers with the essential knowledge and tools to navigate the complex landscape of floodplain management, particularly after a flood event when mitigation measures to prevent future flood losses are critical.


Floods are the most common and costly natural disasters in the United States, affecting inland and coastal communities across the nation. Emergency managers play a key role before, during, and after a flood to ensure community safety and resilience. This Quick Guide was developed to help them understand and implement floodplain management practices that will not only aid in immediate disaster recovery but also mitigate future risks.


Download An Emergency Manager’s Quick Guide to Floodplain Management


Leveraging AI for Effective Emergency Management and Crisis Response


AI can help emergency response agencies provide personalized care to match the large scale of modern crises. Wildfires, bridge collapses, epidemics, intense hurricanes. Disasters seem to be getting more severe and more frequent. Yet, budgets and workforces remain largely stagnant for many emergency preparedness and response (EP&R) organizations, which include public health, disaster, and other professionals that help the public prepare for and respond to emergencies. Estimates project a need for the US public health workforce to grow by 80%.1 However, the workforce has lost more than 45,000 workers in a little over a decade.2 Many organizations are strained to unprecedented levels trying to match the enormous scale of disasters while still delivering the individualized care each survivor needs.

 



Flood Safety Resources for Camps, Campgrounds, and RV Parks


Flooding Emergency Action Plan: A Developmental Guide for Camps, Campgrounds and RV Parks is a practical, step-by-step guide for building a strong Emergency Action Plan from the ground up. The guide walks you through every component of an effective EAP: understanding your flood risk, assigning clear roles and responsibilities, choosing the right combination of detection and alert systems, setting specific triggers and expected actions, and keeping your plan current through regular review and exercises.


Model Floodplain Ordinance: Guidance and Draft Language for Campground Operations provides draft ordinance language that jurisdictions can adapt to require Emergency Action Plans for camps, campgrounds, and RV parks operating in flood-prone areas. It addresses common gaps in existing floodplain ordinances — including missing definitions, permitting requirements, floodway restrictions, and minimum standards for what a compliant EAP must include.



FEMA Public Assistance Program



FEMA’s Public Assistance Program provides supplemental grants to state, tribal, territorial, and local governments, and certain types of private non-profits so communities can quickly respond to and recover from major disasters or emergencies.


After an event like a hurricane, tornado, earthquake or wildfire, communities need help to cover their costs for debris removal, life-saving emergency protective measures, and restoring public infrastructure.


FEMA also encourages protecting these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process.


Eligibility for Public Assistance Grant Funding

The four basic components of PA eligibility are applicant, facility, work and cost.

  • An applicant must be a state, territory, tribe, local government, or certain type of private nonprofit organization.
  • A facility must be a building, public works system, equipment, or improved and maintained natural feature.
  • Work is categorized as either "emergency" or "permanent." It must be required as a result of the declared incident, located within the designated disaster area, and is the legal responsibility of the eligible Applicant.
  • Costs are expenses tied directly to eligible work, and must be adequately documented, authorized, necessary and reasonable. Eligible costs include labor, equipment, materials, contract work, and management costs.



Public Assistance Program and Policy Guide Version 5


FEMA published the Public Assistance Program and Policy Guide Version 5, which simplifies eligibility, streamlines processes and supports resilience for states, Tribal Nations, territories and certain nonprofits that are recovering from disasters. The updated policy applies to disasters that are declared on or after Jan. 6, 2025.


Download the 2025 PA Program & Policy Guide


Public Assistance Overview for Local Officials



 What is Section 406 Public Assistance (PA)?


As part of the reimbursements made to restore damaged public facilities, public assistance funds may be made available for cost-effective mitigation measures undertaken as part of the recovery. The amount of Section 406 Mitigation funds made available in any given disaster is based on a project-by-project evaluation of the feasibility and cost effectiveness of mitigation measures.


The Kentucky Emergency Management Division Recovery Branch acts as the Grantee for the PA Program by educating potential applicants, managing applicant files, distributing funds to applicants, and facilitating disputes between applicants and FEMA. Applicants are responsible for maintaining accurate supporting documentation, complying with federal and state program requirements, and completing projects according to designated scopes of work. The 406 funding provides discretionary authority to fund mitigation measures in conjunction with the repair of the disaster-damaged facilities, so is limited to declared counties and eligible damaged facilities. Section 406 is applied on the parts of the facility that were damaged by the disaster and the mitigation measure directly reduce the potential of future, similar disaster damages to the eligible facility.



FEMA PA 406 Mitigation Brochure

Building Codes, The Foundation for Resilience: Get Reimbursed for Building Code Administration and Enforcement After a Disaster with Public Assistance


Section 1206 of the Disaster Recovery Reform Act of 2018 authorizes FEMA to provide communities with the resources to administer and enforce building code and floodplain management ordinances following a major disaster declaration through FEMA’s Public Assistance Program. This policy enacted through FEMA’s Public Assistance (PA) Program implements section 1206 of DRRA by leveraging the amendments to Section 402 and Section 406.


Building Code and Floodplain Management Administration and Enforcement


Million_Church_Richmond_KY_June_2026_2.jpg

FEMA Individuals and Households Program


FEMA’s Individuals and Households Program (IHP) provides money and direct services to eligible individuals and households affected by a disaster who have uninsured or underinsured necessary expenses and serious needs. FEMA assistance can’t replace insurance but can help survivors jump-start their road to recovery.


Individual Assistance Program and Policy Guide


Personal Property Assistance Information


Help with Erosion, Sinkholes, or Washouts


Serious Needs Assistance

Serious Needs Assistance is money received upfront to help survivors pay for expenses related to a disaster, such as food, water, baby formula and other emergency supplies.

 

After a Disaster Make Your Home Resistant to Flood & Wind Damage


Homeowner’s Guide to Retrofitting 3rd Edition (2014)


Procurement Under Grants Training


Purchasing Under FEMA Awards Training Schedule: June - September 2026

FEMA’s Grant Programs Directorate (GPD) is offering a series of trainings on the federal procurement rules applicable to recipients and subrecipients purchasing under a FEMA grant award or declaration. Training sessions will cover a variety of procurement under grants concepts including common compliance issues, purchasing under emergency or exigent situations, and user-friendly FEMA resources. These trainings provide valuable procurement under grants insights to stakeholders of all experience levels and are tailored for FEMA grant recipients and subrecipients, as well as FEMA staff.


Top 10 Grant Procurement Mistakes and Training



Top 10 Procurement Mistakes Leading to Audits and Potential Loss of FEMA Public Assistance Grant Funding


  1. Engaging in a noncompetitive procurement (i.e., sole-sourcing) without carefully documenting how the situation has created an urgent need to perform the works sooner than a competitive procurement process would allow.
  2. Continuing work under a sole-source contract after the urgent need (see #1) has ended, instead of transitioning to a competitively procured contract.
  3. Piggybacking onto another jurisdiction’s contract in a situation that doesn’t allow noncompetitive procurement (see #1) or where the other contract is materially different in terms of scope or requirements. Piggybacking is rarely allowable.
  4. Awarding a “time-and-materials” contract without a ceiling price that the contractor exceeds at its own risk and without documenting why no other contract type is suitable.
  5. Awarding a “cost-plus-percentage-of-cost” or “percentage-of-construction-cost” contract.
  6. Not including the required contract clauses (available online at the below website under “PDAT Resources” menu).
  7. Including a geographic preference in a solicitation (i.e., giving an advantage to local firms).
  8. Not making and documenting efforts to solicit small businesses, minority businesses, and woman’s business enterprises.
  9. Conducting a procurement exceeding $150,000 without conducting a detailed cost or price analysis.
  10. Not carefully documenting all steps of a procurement to create a record if questions arise potentially years later.

 

Mitigation Matters!  

 

Have questions? Contact us at help@kymitigation.org.

 

 

KAMM mailing address: 

 

Kentucky Association of Mitigation Managers, Inc.

1303 US 127 South

Suite 104 1004

Frankfort, KY 40601

 

 

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